Administrative Assistant

The Nuu-chah-nulth Tribal Council is seeking a highly motivated, term (to March 31, 2017) full-time Administrative Assistant for their Capital Program.  Based in Port Alberni, the Administrative Assistant provides clerical and administrative support to the Capital Program team including reception duties, meeting coordination, word processing and database administration.  This position is subject to annual renewal funding.

• Acts as a receptionist to respond to routine requests for information from clients and the public or other individuals
• Organizes and maintains file system and file correspondence and other records
• Maintains and updates Capital Program forms and advises staff of current revisions
• Composes and types routine correspondence
• Coordinates supervisors schedule and makes appointments
• Ensures that staff travel arrangements ansd reservations are accurate and complete
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records transcribes minutes of meetings
• Keeps track of received data and source doucuments
• Prepares and sorts source documents, and identifies and interprets data to be entered
• Enlists the staff member responsible to contact the preparers of source documents to resolve questions, inconsistencies, or missing data