Job Summary:

The Receptionist’s functions at the Ditidaht First Nation Administration Office are to properly portray our professional image either by phone or in person with our clients. This position is important to Ditidaht and the fulfillment of the duties and responsibilities contribute to the overall success of the public service.

Primary Duties and Responsibilities:

The Receptionist’s principal duty is to properly portray our professional image, either by phone or in person. In order to carry out this principal duty, the following duties must be properly fulfilled.

•  Promptly and courteously answer the telephone and redirect callers appropriately.
• Maintain the reception area and photocopier room to presentable standards
• Greet and assist visitors to our office promptly and redirect appropriately
• Ensure pick up / outgoing mail to and from Post Office at least three days per week.
• Open and stamp and distribute same day and ensure confidentiality
• Maintain data base for all correspondence including incoming / outgoing cheques.
• Assist with filing, purging and maintenance of documents and systems.
• Coordinate, photocopy and responsible for community notice delivery.
• Post notices on community boards and keep updated and purged.
• Maintaining, ordering, organizing and overseeing office supplies.
• Maintain and be responsible for the Admin Purchase Order Book and make travel arrangements as directed by supervisor.
• See to the maintenance and operability of office equipment including the phones.
• Responsible to open the building and safely secure the building at the end of the day
• Have thorough knowledge of procedures manual and employee conduct
• Perform other related duties as specified by the Administrator.

The above outline of duties is not arranged in order of priority. These duties are not meant to restrict initiative, but rather to describe minimum activities. Those duties will from time to time be altered by the Administrator to suit the needs of the company.